Why You Shouldn’t Manage Your Own VoIP Server: 5 Convincing Reasons

"why You Shouldn't Manage Your Own Voip Server: 5 Convincing Reasons",

Why You Shouldn’t Manage Your Own VoIP Server: 5 Convincing Reasons

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Voice over Internet Protocol (VoIP) and the Need for a VoIP Server

VoIP eliminates the need for traditional desk phones and wires, but it requires a VoIP server to function. This server enables standard VoIP features like call forwarding, recording, and voicemail, as well as advanced tools such as call queues and interactive voice response.

Essentially, a VoIP system cannot operate without a VoIP server. While it is possible to manage the server independently, it is generally not recommended for most users. Alternatively, users can opt to have their VoIP provider handle the server management.

An on-premises VoIP server complicates remote and distributed environments

Having an on-premises VoIP server poses challenges in scenarios where remote employees and offices in different locations need to be integrated into the same phone system. Self-managed servers require significant hardware investments and the employment of IT professionals at each location. Additionally, managing remote access, firewalls, VPN tunnels, and troubleshooting issues becomes complex.

By utilizing managed VoIP services, these complexities are eliminated. The cloud-based VoIP server ensures seamless integration for all users, regardless of their location. Users simply need to log in to access the system from anywhere.

Security concerns can quickly multiply

Self-managing a VoIP server entails the responsibility of safeguarding the phone system from external and internal threats. This includes tasks such as firewall configuration, software updates, anti-malware protection, intrusion detection, and encryption of VoIP traffic. Continuously patching vulnerabilities, monitoring network activity, and reacting promptly to breaches are essential.

Managed VoIP providers offer robust security measures, including data encryption, intrusion detection, and 24/7 monitoring. By entrusting the server management to a provider, businesses can focus on core activities while ensuring comprehensive security measures are in place.

Costly upkeep and unexpected expenses

Managing a VoIP server independently necessitates the purchase of hardware, installation costs, maintenance expenses, and software licensing fees. Over time, hardware components may need to be replaced, and software upgrades may be required to access new features. Additionally, hiring and training a full IT team adds to the overall expenses.

On the contrary, managed VoIP services offer a cost-effective solution as the provider handles all hardware maintenance and upgrades. Businesses pay a predictable monthly or annual fee without the burden of additional costs.

Feature limitations and missed opportunities

Self-managing a VoIP server may restrict access to new features and upgrades, leading to missed opportunities for system enhancement. Integrating new features into the system can be challenging and costly. In contrast, managed VoIP services provide access to all features and upgrades in a timely manner, ensuring seamless system functionality.

Disaster recovery and business backups

Maintaining a server requires physical space, cooling systems, power supply, hardware, software licensing, and security measures. Without reliable backups, system downtime can occur during power outages, cyberattacks, hardware failures, or natural disasters. Managed VoIP services offer redundant systems, failover mechanisms, and data centers in multiple locations to ensure system continuity and quick recovery in case of emergencies.

When it makes sense to manage your VoIP server

While managed VoIP services offer numerous benefits, there are instances where managing your own server may be necessary. This includes situations where total control over the phone system, enhanced security measures, customization options, deep integrations, cost savings, or compliance requirements are paramount. Otherwise, entrusting a VoIP provider to manage the server offers greater advantages in terms of efficiency and effectiveness.

author avatar
roosho Senior Engineer (Technical Services)
I am Rakib Raihan RooSho, Jack of all IT Trades. You got it right. Good for nothing. I try a lot of things and fail more than that. That's how I learn. Whenever I succeed, I note that in my cookbook. Eventually, that became my blog. 
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